Tres Dias Fund Policy

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Purpose:  A policy for receiving and disbursing funds for starting and supporting Tres Dias Communities both in the United States and in other countries.

1. LOCAL COMMUNITIES:  Local communities within the US with a tax-exempt status under US Code 501 (c) 3 are encouraged to collect and disburse funds in order to support existing and future Tres Dias Communities.
    

2. TRES DIAS INTERNATIONAL SECRETARIAT (TDI):  Local sponsoring communities may also request that TDI receive funds on their behalf for the purpose of support to existing and future Tres Dias Communities.
    
1. Checks will be made out to “Tres Dias (International Secretariat)” and sent to the TDI Financial Secretary.  The name of the community to be supported will be annotated on the ‘memo’ line.
2. Financial Secretary will send the donor a receipt and record the amount and intended purpose of the donation, if specified.  Funds will be deposited in the TDI savings account and the amount credited to that account will appear on the financial report.
3. Interest received from these funds in the savings account will be retained by TDI to help pay for administration of the account, issuing receipts and recording the amount and intended purpose of the donations by a professional bookkeeper, if required.
4. Upon receipt of a written request for these funds from the local sponsoring committee, the TDI Treasurer will disburse said funds to that community.  The written request signed by the president of the respective local community will be drawn against the budget submitted by the Sponsoring community in advance.  The budget will be specific; i.e.:  Travel to and from (place/or country”X”), lodging in (place/or country “X”), etc.
5. Disbursement of funds will be according to recommended guidelines by the Membership subcommittee.
6. Oversight of the fund expenditure and any records of such transactions is the responsibility of the local Sponsoring community Secretariat.
7. Any funds raised in excess of needs will be given to the designated community.
8. In the event of the termination of support for a recipient community by the Sponsoring community, the funds will be refunded to the donors or the donor’s designation.  In the event of the termination of this fund by TDI, moneys received that were designated for a recipient community will be transferred to the Sponsoring local community for appropriate disposition.

Addendum:  Policy adopted by the Secretariat at their meeting March 6-7, 2004, Tampa Bay, Florida.

"The Executive Committee recognizes that some Tres Dias communities are in need of support. Toward that end, the committee makes the following Motion to address these needs.

The Executive Committee moves that an informational letter concerning Tres Dias communities in need, be sent to all Tres Dias communities from the Membership Committee and also be posted on the Tres Dias web site. The letter should state:

Any community or Pescador wishing to assist other communities in need should be in contact with the Chairman of the Membership Committee. There shall be no direct solicitation from individuals or Tres Dias communities for financial support of other Tres Dias communities. The Tres Dias database or directory is for Tres Dias purposes only. Requests for support should be sent to the Membership Committee and will be addressed through the Membership Committee. Funds may be sent to the International Tres Dias Financial Secretary to either the Tres Dias Fund, for use by any community or the Dedicated Tres Dias Fund for use of a particular community."

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