Tres Dias International
Secretariat Meeting
Spring, Texas
July 10-11, 2010
[Index of Minutes | Tres Dias Home Page]
Saturday July 10th
The 105th meeting of the Secretariat was called to order by President Paul Weis in the name of the Father, The Son and Holy Spirit at 4:00 pm.
Present: Chuck Allen, Pam Belknap, Julie Bohl, Eric Borman, Steven DeCillis, Ned Heffington, , Denver Henderson, Jane Henderson, Barbara Langdon, Judy LeMasurier, Charles Ligon, Sue Loveland, Paul Markowitz, Jeff Mentz, Tom Morrison, Jean Norwood, Heather Rankel, Wendy Taylor, Richard Thornhill, Lauren Thunem, Paul Weis. John McKinney, Executive Director.
Absent; Brenda Aldridge, Bill Boyd, Carolyn Davis, Harry Davis, Steven Meyer, Marcy Myers.
Paul Ikard acted as parliamentarian for this meeting.
Valerie Mehl served as acting secretary.
President Paul Weis gave committee assignments and charged the committees to establish goals of work to be done for the coming year. Paul encouraged us to ask the Lord to come into the committee meetings then to use piety, study and then action in the committees. Most of the Sunday morning meeting will be for committee meetings.
5 Standing Committees are Administration, Membership, Policy, Services, and Executive.
Committee Assignments are as follows:
1) Services - Ned Heffington, Chair.
Wendy Taylor –Secretariat member
Don Bohl
Debra White
2) Executive- Bill Boyd, Executive VP
Julie Bohl served as acting chair in Bill Boyd’s absence.
Sue Loveland- Secretariat member
Jeff Mentz- Secretariat member
Marcy Myers - Secretariat member
Chuck Allen- Secretariat member
Eric Borman - Secretariat member
Sheryl Allen
Beau Bruce
Judy Woolverton
3) Policy – Chair to be announced.
Past Policy Chair, Dave Routzon acted as interim policy chair for this meeting.
Harry Davis - Secretariat member
Barbara Langdon - Secretariat member
Denver Henderson- Secretariat member
Wilson Burton
Bob Decker
Dawn Irwin
John Lewis
Roseann Miloscia
Pam Trautmann
4) Administration- Pam Belknap, Administration VP
Judy LeMasurier - Secretariat member
Steven DeCillis - Secretariat member
Lauren Thunem - Secretariat member
Jeanne Norwood - Secretariat member
Heather Rankel - Secretariat member
Brenda Aldridge - Secretariat member
Valerie Mehl
Paula Boyd
Pat Maynard
5) Membership- Richard Thornhill, Membership VP
Paul Markowitz - Secretariat member
Julie Bohl - Secretariat member
Charles Ligon - Secretariat member
Tom Morrison - Secretariat member
Carolyn Davis - Secretariat member
Mike Homes
Jane Henderson
John Chee
Reports distributed:
Minutes from March Secretariat meeting
Tres Dias Presentation
Agenda:
Saturday: Convene meeting at 4:00 pm
Roll call
Approve the agenda.
Review minutes
Committee Assignments
John McKinney conducts introduction to the Secretariat.
4:30 Break out in to committees
5:40 pm return to general meeting
5:45 pm recess for evening
6:00 pm dinner
Sunday
7:00 am Continental breakfast
8:00 am Opening devotion
8:15 am Reconvene the Secretariat meeting
8:20 am Committees
9:20 am Reconvene Secretariat meeting
Committee reports & motions from Committee
Floor motions
Issues/ Items for future meetings
10:30: Adjournment
Motion to accept Agenda– Eric Borman made a motion to accept the agenda for the Secretariat meeting. Sue Loveland 2nded the motion. Vote- passed.
John McKinney gave presentation of introduction to Secretariat.
Motion to Approve the Committee Assignments
Judy LeMasurier made a motion to approve committee assignments. Seconded by Lauren Thunen. Motion passed unanimously.
Secretariat Minutes
Wendy Taylor made a motion to accept the minutes as amended. Charles Ligon seconded. Motion- passed.
President Paul Weis recessed the meeting at 6:00 pm. The meeting will reconvene the meeting 8:00 am at the Comfort Suites. Dan Woody dismissed us in prayer.
Sunday July 11, 2010
We began the morning with a time of singing and a short devotion which reminded us that
the ministry of Jesus was personal- one person at a time.
President Paul Weis reconvened the meeting at 8:28 am .
We went to our assigned committee meetings at 8:29 am.
The general meeting was reconvened at 9:30 am.
Committee Reports:
Policy Committee- Dave Routzon, Interim Chairman
Roseann Miloscia gave report Sponsorship and documentation to process for communities. It is still in beginning stages. They are making an action list.
Voting status requested for: Jeff Mehl, John Lewis, Pam Trautmann, Wilson Burton, Ross White, Robet E. Decker, Charles Allen, Dave Rotzon and Roseann Miloscia.
Approved by secretariat.
Executive – Julie Bohl, Interim Chairman
Voting status requested for: Sheryl Allen, Beau Bruce, Ron Langdon , Judy Borman
Approved by secretariat.
Action List;
The Executive Chair will follow up with all chairpersons to get continuity book and or procedures.
Treasurer- surety bond and provide copies of insurance.
Financial Secretary – fiscal yr update on communities who are behind on assessments
Motion: The Executive Committee moves that the following signatories be permitted to act on behalf of TD Inc. with regard to checking, savings and CD accounts:
President Exec VP, treasurer and Financial Secretary.
Motion Passed.
John Chee joined the Exec Committee. We are ignorant about much of Korean culture and he will help compile a list of phrases that will help for meeting. President Paul Weis will appoint Mr. Chee to be liaison with TDKR for upcoming assembly to assist with coordination. He will take on this role and will talk to Mr. Park to know what they are already planning. We will expect a report in October to see how plans are proceeding.
Committee for funding- TDF; there is some money there. We do expect a bit more and understand that it’s on the way. There are 2 people on committee now and a 3rd will be appointed. Paul talked about this- idea is fund committee, to go thru legal issues and set up a way to grow the fund. It had previously been decided to take the interest on the CD which will go into the fund from endowment fund. Jeff Mentz- Annually interest will go to this.
Membership- Richard Thornhill
Voting status requested for: Frank Yarbourgh, Paul Ikard
Approved by Secretariat.
Tom Morrison was appointed from Membership to serve on the TD Fund.
Charter – Central Texas and Sabine Creek charters are approved.
Budding communities:
Paul Ikard did outstanding job on working with new communities and working on IRS situations to help. He will give us information to assist us so we can send a list to emerging communities letting them know how to follow through with the IRS process.
Administration- Pam Belknap
Voting status requested for: Cathy Allen, Pat Maynard, Valerie Mehl and Judy Woolverton.
Approved by Secretariat.
Updating continuity book and how to host a secretariat and assembly.
Banners: took pictures of each banner and what needs to be fixed. We are trying to address the size of the banners and get communities to stay within the measurements given for new and replacement banners. There was also discussion about the cost of poles for this last meeting.
Main banner- We need more room to get all communities listed. We discussed – creating side banners to add newly chartered communities. We are going to get some quotes on the cost for this.
Judy and Heather will transport the banners to Georgia in the fall and then they can be transported to the Assembly destination.
Lauren Thunem is interested in being on the Seoul, Korea Assembly Committee.
RIMA – we approved the $500.00 stipend to be sent to RIMA for the fall meeting.
Services- Ned Heffingtion
Voting status requested for Don Bohl, Debra White.
Approved by Secretariat.
Have a data person and palanca so expect to see some new ways of doing things.
Distribution of information- getting it communicated. They had a bit of discussion on continuing to try to improve our assistance to the communities and connect international to the local community.
Motion to Adjourn
Sue Loveland made a motion to adjourn the meeting. Seconded by Paul Markowitz.
Motion passed.
The Meeting was adjourned by Paul Weis at 10:05 am in the name of the Father, Son and the Holy Spirit.
Respectfully submitted,
Valerie Mehl
Acting Secretary
ADDITIONAL INFORMATION: Minutes from Committees
( Not part of Official Secretariat minutes)
MINUTES OF THE EXECUTIVE COMMITTEE
SECRETARIAT MEETING, HOUSTON, TX JULY 10 & JULY 11, 2010
Meeting opened in prayer by Sheryl Allen at 4:50.
Julie Bohl, as chair pro tem, brought us up to date on the status of the continuity book for Executive Committee . We still need a job description for the VP Administration and for the Tres Dias International Secretary. Julie announced that Dave Routzon made a continuity book for the policy committee and she will remind Ned we need one for Services.
Secretariat Members:
Chuck Allen
Eric Borman
Jeff Mentz
Sue Loveland
Members requesting voting status:
Sheryl Allen –
Judy Borman -
Beau Bruce -
Ron Langdon –
Merv LeMasurier (in absentia)
A Procedure Manual for each position is needed: Jeff Mentz will update the one prepared for Treasurer and Sue Loveland will create one for Financial Secretary position.
Sue will provide Paul Weis & Richard Thornhill with a list of communities in arrears on paying their assessments so that follow ups can be made.
Sue Loveland will send necessary documents to Marcy Myers for her required official signature on behalf of the corporation (and have her return them to Sue) so that Sue can make the changes on the bank signature cards for current officers.
Jeff will request the insurance company furnish 2 copies of the insurance policy and certificate on insurance (one for the TD home office and one for the Ex VP’s files) for the Financial Secretary and Treasurer’s surety bond and the liability insurance for officers and members of Secretariat.
Exec Committee will contact Paul Weis with regard to details on moving accumulated funds that belong in the Tres Dias Fund from the Operating Account to the National Christian Foundation (NCF).
As the Endowment Fund $25,000 CD matures it will be closed, the interest transferred to the checking and then on to NCF for the Tres Dias Fund. A new $25,000 CD will be opened, instead of rolling over, so that there is a clear trail on interest and the best possible rates for the $25,000 CD.
Beau suggested we make agenda templates for each meeting covering the tasks needed to be accomplished in conjunction with the continuity book.
Long Term business:
Database of Minutes for retrieval during Secretariat Meetings: Beau discussed his experience with the database. Marcy & Robert said they needed to tweak it and then they would get together with Beau. As of this time, the second meeting has not occurred.
We recessed till Sunday morning. Julie closed in prayer @5:44 PM.
wrboyd@ctc.net - Bill’s e-mail’s address
We resumed the meeting on Sunday morning at the Comfort Suites Hotel.
Paul explained he wishes to establish a committee that would be responsible to find ways and communicate how to grow the TD Fund which is administered by NCF. The committee’s task is to explain why and how to give to the TD Fund through NCF.
Beau Bruce and Chuck Allen will both be a part of that new appointed committee.
We discussed the need for a “collection” of Korean phrases in preparation for the 2012 Seoul Assembly. John Chee came from observing the membership committee to listen to what we think is important to know about the language and the Korean culture before the Assembly. John stated Koreans have a graciousness of accepting foreigners as guests and we will not offend them, but we want to be prepared! He noted that it would be appropriate to bring a “gift” or item representing our “community” – something simple, not expensive, but meaningful. Julie suggested John act as a liaison/trainer for formal training and information. John agreed to assist! Paul Weis appointed him as Liaison between the International Secretariat and the Korean sub-committee of Membership. He is also working closely with Richard Thornhill and the Membership committee.
Motion to Secretariat:
The Executive Committee moves that the following signatories be permitted to act on behalf of TD Inc with regard to Checking, Savings and CD Accounts: President, Executive VP, Treasurer and Financial Secretary.
Respectfully submitted,
Sue Loveland
MEMBERSHIP COMMITTEE MEETING - 10 July 2010
Richard Thornhill, VP Membership
Meeting called to order. John McKinney led in prayer.
Overview was given about Membership Committee to support existing Communities and to encourage the developing of new Communities.
Secretariat Members and members requesting to be voting committee members
Voting Members: Observers:
Julie Bohl * Valeria Semenova
Paul Markowitz * Denise Hanie
Tom Morrison * Janie Stewart
Charles Ligon * Jun-Mo Jeong
Jane Henderson
Mike Holmes
Judy Ligon
John Brunette
Frank Yarbrough
John (Jay) Chee
Paul Ikard
· Secretariat Members
Tom Morrison nominated and approved to represent Membership Committee on the Tres Dias Fund Committee.
Discussion held of individual Community situations and needs. The importance of working with Communities to help them understand and follow the Essentials. Communications with foreign Communities hindered by language and conception differences.
Meeting Extension – 11 July 2010
Richard shared that the charters for Central Texas and Sabine Creek were approved and he had issued same accordingly. Mike Holmes noted that the charter application from Sabine Creek had been tabled at the last meeting, and that Roberts Rules required it to be taken off the table for action. Mike moved that the charter application be taken off the table and acted upon. The motion was seconded by Tom Morrison. The question was called and the motion carried to approve the Sabine Creek charter.
New Communities:
Agua Viva
Spanish-language community starting in the Dallas-Ft. Worth area (Fall, 2010)
Colorado Front Range
First weekends October, 2010
Denmark
First weekends October, 2010
Brazos Valley
Chairman Jerry Buss gave a brief report on this community’s progress. Consideration being given to postponing start to Fall, 2011, so as to present the best possible weekend, planning for the future of the community.
Sacramento
Orange County (CA)
Southern NJ
Heart of Texas (near Arlington, TX)
Paul Ikard shared about documentation he had developed as to assisting new communities in virtually every aspect. He has agreed to make this available for $5 (to cover the cost of burning a disk and mailing) to those desiring same.
Richard would like to have each community send TDI a copy of their IRS Determination Letter, validating their status as a 501(c)3 body. This would be a part of the documentation for an emerging community.
Richard mentioned that he had developed and previously sent a Fiver-Year Plan draft to the Committee for review, and asked that Members please give him feedback on this. One of the keys is to help communities develop and charter as they are ready. Additionally, Richard would like to develop a continuity book for the Committee – a tool that will assist the Committee going forward in how to get things done, and also document what has been done.
Richard noted the following as inactive communities:
Brazil
Columbus, GA
Delaware Valley
Lookout Mountain
Los Angeles
Massachusetts
NE Florida
NW Korean
Okinawa
Pittsburgh
Korea
New Life
Pusan
Tyrannus
Greater Orlando
Note that this community has “merged” into Tampa Bay and Central Florida (Richard was advised just prior to Assembly that his was the case)
Richard asked that the Committee members advise him ASAP as to the amount of time they can devote to contacting communities. He will then assign responsibility to various Committee members for validating the status of these inactive communities, and working with them to either reactivate or drop their status.
He noted a recent contact about a TD community in Russia that was on their 5th weekend, and TDI had no record of them to this point. This example stressed the need for community leadership, not just personal leadership.
Richard and John Chee are arranging a planning session with TDKR in October to work on Communications between TDKR and Membership to coordinate Membership activities and include all Korean speaking Communities into TDKR . John can also help in early planning for the 2012 Assembly arrangements (coordinating planning and activities with Administration Committee).
Minutes of Policy Committee Meeting
July 10-11, 2010
Committee Attendees and Committee Members:
Secretariat Members:
Barbara Langdon
Denver Henderson
Harry Davis – absent
Non-Secretariat Members:
Jeff Mehl
Dawn Irwin
Dennis Russo
Lisa J. Russo
John Lewis
Pam Trautmann
Wilson Burton
Ross White
Robert E. Decker
Dr. Charles Allen
Rosann Miloscia
Dave Rouzton
On Saturday afternoon, at 4:50 pm, Dave Rouzton started the meeting by asking Dr. Charles Allen to pray over our meeting.
Interim Chair for this weekend will be Dave Rouzton as requested by Paul Weis.
Dave reviewed the ground rules for our meetings with the group.
Dave also reviewed the purpose of the committee.
With regard to the Clergy Advisory Sub-committee – Charles Allen, John Lewis, and Pam Troutman was asked to be on this committee. Paul has appointed them to be on the committee after they agreed to join the sub-committee.
The pescadores attending this meeting introduced themselves.
The committee is requesting permission to have the following pescadores be added to the Policy Committee as voting members: Dave Rouzton, Jeff Mehl, John Lewis, Pam Trautmann, Wilson Burton, Ross White, Robert E. Decker, Charles Allen and Rosann Miloscia.
We had a discussion about Sponsorship. We are prayerfully going to go forward to get data from communities. We are going to review the education and guidance of sponsorship.
Rosann requested the following attendees: Ross, Pam, Dawn, and Lisa to send their ideas to her for forwarding to Dave or Harry, whoever may be the Chairman.
Our discussion about sponsorship included: How do we make it useful to the communities? We want to provide a resource for all of our communities. We want to take the time to create this document to do it justice.
We tabled the meeting until Sunday morning.
At 8:33 am, Dave asked Pam to open in prayer. We continued discussion about Sponsorship and the action items for this new project.
At 9:20 am, we closed in prayer.
Respectfully submitted,
Rosann Miloscia
Service Committee Minutes
Location: General Assembly, SETTD – Houston, Texas
Date: July 11, 2010
In Attendance: voting members – Ned Heffington, Don Bohl, Wendy Taylor and Debra White; non-voting members - Rachel Causey,
Not in Attendance: non-voting member - Ben Seal
Opening Prayer: Wendy Taylor
Old Business:
W Proposed changes to bylaws regarding monthly financial report
New Business:
W Discuss the purpose, format and distribution of the ITD newsletter
W Discuss how the Service committee can support the ITD goal of community growth
W Wendy Taylor was asked to be the Committee’s Secretary
W Debra White was asked to be the ITD Secretariat’s Palanca person/contact
Action Items:
W Create a ITD Sales History to include the following (Ben/Ned)
o Inventory of items on hand
o List of items sold per year (past 3 years if possible)
o Cost of goods and current sale price
W Create a new format for the ITD newsletter (Rachael)
o Redesign the current layout to include more visuals
o Add relevant columns to include President’s forum, John McKinney and Pescadores’ Testimony (Weekend Miracles)
W Create a web-based version of the newsletter with archives featured articles (Wendy)
W Secure President’s photo for the newsletter (Don)
W Create and distribute a newsletter recap of the ITD Assembly within one month (Don)
W Investigate the creation and distribution of a database template for local communities (Rachel/Ned)
W Create and distribute ITD palanca to local communities on a continuing basis (Debra)
W Create information regarding the ITD newsletter to be distributed to local communities and new pescadores (Debra)
W Work with John McKinney to suggest improvements to the design of TresDias.org. We want to keep it simple enough for anybody to be able to access and peruse the website without too elaborate equipment (PC, app.) (Wendy)
Closing Prayer: Ned