Tres Dias Secretariat Meeting
Sunday July 12, 2009 - Westlake, Ohio
Hosted by Cleveland Tres Dias
[Index of Minutes | Tres Dias Home Page]
At 8:00 AM Bill Boyd offered prayer. Devotion was given by Pam Belknap.
The 102nd meeting of the Secretariat was called to order in the name of the Father, Son and Holy Spirit
at 8:10 AM by Paul Weis, President. Bill Boyd acted as parliamentarian for the meeting.
Present for Sunday’s meeting were: Brenda Aldridge, Pamela Belknap, Julie Bohl, Eric Borman, Beau
Bruce, Carolyn Davis, Harry Davis, Steven DeCillis, John Green, Ned Heffington, Jane Henderson,
Denver Henderson, Charles Ligon, Sue Loveland, Pat Maynard, Jeff Mentz, Rosie Miloscia, Tom
Morrison, Marcy Myers, Jeanne Norwood, Jill Routzon, Dave Routzon, Richard Thornhill, Paul Weis,
and John McKinney, Executive Director.
Absent-Harold Thurman
The reading of the March 2009 minutes, from the Nashville, TN meeting, was waived.
A correction of the minutes was called for by Paul Weis. No corrections were offered.
Jane Henderson moved to approve the March 2009 minutes. Dave Routzon seconded the motion.
Motion to approve March 2009 minutes passed unanimously.
Paul Weis gave a charge to each of the committees to use Piety, Study, Action each committee. Paul
gave a brief overview of what the committees are working on including communications. He is
stressing to each committee about the many different communication tools the committees are working
on. He also spoke about the prayer partners of the communities and it being positive to build
relationships. The goal is to communicate we are a resource and make the awareness of the other
communities to help build the interaction between the communities. The goal is to build communication
between communities and International.
Paul reminded everyone that if a person is on a committee we are not just on the committee for 3 days
instead we need to be working through the year.
Presidential Committee Assignments as follows:
Services Committee
Chairperson-Ned Heffington
Lauren Thunedm
Eric Borman
Rosann Miloscia
Judith Borman
Don Bohl
Steven Meyer
A. Ben Seal
Mark Thunem
Executive Committee
Chairperson-Julie Bohl
Jeff Mentz
Paul Weis
Marcy Myers
Sue Loveland
Beau Bruce
Doug Aldridge
Merv Lamesiur
Administration Committee
Chairperson-Pam Belknap
Jeanne Norwood
Pay Maynard
Kathy Allen
Steve Decillis
Paula Boyd
Brenda Aldridge
Jill Routzon
Cindy Mentz
Valerie Mehl
Judy LeMasurier
Membership Committee
Chairperson-Richard Thornhill
Tom Morrison
Charles Ligon
Carolyn Davis
Jane Henderson
Steve Ferrell
Harold Thurman
Judy Ligon
Paul Markowitz
Haeng-Bon Park
Chuck Allen
Sheryl Allen
Joan Green
Mike Holmes
Policy Committee
Chairperson-Dave Routzon
Wilson Burton
Barbie Langdon
A. Charles Allen
John Green
Robert Myers
Bill Boyd
Denver Henderson
Mike Bible
Harry Davis
Bob Decker
Jeff Mehl
Recess 8:30 am
Paul Weis called for a 60 minute recess for Individual committee group meetings.
A call for a written list of voting members is to be submitted after the meeting.
Reports from Committees
Administration Committee Chairperson Pam Belknap
The meeting was opened in prayer.
Attendance: Chairman Pam Belknap, Jeanne Norwood, Pat Maynard, Kathy Allen, Steve
DeCillis, Paula Boyd, Brenda Aldridge, Jill Routzon, Cindy Mentz, Valerie Mehl. Judy
LeMasurier was absent. A motion to add Kathy Allen, Paula Boyd, Jill Routzon, Valerie Mehl
and Cindy Mentz as voting members was approved.
Introductions were led by Chairman Pam Belknap.
Paula Boyd suggested that the Continuity Books be consulted by the committee to determine
whether updates and or changes were needed, especially on the topics of Voting, Banners,
Secretariat meeting preparations and Assembly preparations.
Transport of Banners from Assembly to Assembly was discussed. Pat Maynard added that the
Vermont banner seems to have been misplaced. There was discussion of the fact that many are
far too large to be easily transported. A Master List for each bin is needed, and the
recommended size is 30X60. Pat Maynard volunteered to oversee the packing and listing of the
banners. It was also recommended that banners of communities that are no longer chartered
should be retired. Pat will check this with the Executive Committee that oversees the active
community list.
The 2010 dues changes were discussed. The Executive Committee will send financial notices to
the communities. The changes will go into effect in July 2010.
Valerie Mehl, Cindy Mentz and Paula Boyd volunteered to continue to head the Election
committee. Among their duties will be overseeing the voting, proxy arrangements and sending
out the Election results. Cindy will try to put everything on computer for the meetings.
Jeanne Norwood volunteered to continue acting as Prayer Advocate. This applies to members
who miss 2 consistent Secretariat meetings. Chairmen of the committees contact Jeanne, who
then contacts the person. They are considered no longer on the Secretariat but can be reinstated.
The Assembly Agenda was discussed. Steve DeCillis, Pam Belknap and Kathy Allen agreed to
look into possible revisions to the Agenda. Some topics discussed were: creating more
committee time, registration, delegates list, charter list, dues list, etc.
Marcy Myers, as the newly elected Secretary of the Secretariat, will be keeping the Policy
Manual up to date.
Chairman Pam Belknap encouraged committee members to act on President Paul Weis’ request
that we prayer partner with other communities, and also encourage other communities to attend
Secretariat meetings and the General Assemblies.
Jeanne Norwood requested an advance from the Secretariat of $500 for expenses for the fall
meeting in Portsmouth, NH.
The committee submitted 2 motions to the Secretariat: Approval of Kathy Allen, Paula Boyd,
Jill Routzon, Valerie Mehl and Cindy Mentz as voting members of the Administration
Committee, and approval of the $500 advance to Jeanne Norwood for the fall meeting expenses.
Both motions were approved by the Secretariat.
The meeting was adjourned.
Submitted by: Jill Routzon
______________________________________________________________________________
Services Committee Chairperson Ned Heffington
Ned Heffington opened the meeting with prayer at 8:39 am.
Paul Weis appointed Ned Chairman of the Services Committee.
Attendees:
Chair – Ned Heffington
Secretariat Members: Lauren Thunem, Eric Borman, Rosann Miloscia
Members to be given Voting Status: Judith Borman, Don Bohl
Observing: Mark Thunem
Absent Secretariat Member: Steven Meyer
Absent Observing Member: A. Ben Seal
Eric made a motion to recommend Judith and Don to be given voting status. Rosie seconded;
Motion passed.
We discussed the validity of gathering the history of the Tres Dias communities as a project.
We decided to table this project until further notice.
We discussed the need to have a project for enlist all of the communities to have a generic
e-mail address for president, palanca, and newsletter.
Lauren took this project on because she has the gift of organizational skills.
We were reminded of Ben’s role on our committee. For the new people, we discussed our
beloved Supply Sergeant and how he coordinates with the printer and other vendors.
With no other topics left, Don brought up the Newsletter. He feels that God has been speaking
to him about the direction the newsletter should take. He will work on the purpose for us.
Don wants to draw more from the communities which worked out extremely well this last issue.
He feels that the Spirit can eloquently speak through laymen. He wants to draw more of that from
the writings that are already out there and have a feature story or the President’s Letter that will tie it together.
Rosie will work on an article about the SRO seminar we had at assembly on Saturday afternoon.
Rosie will assemble a project list of the members and distribute so that we all know what we are working on;
and then, each of us can send out e-mails to update the other members.
A reminder came up that the web site address should be on the back cover of our documents.
Rosie will make sure of this for future publications.
Don Bohl closed our meeting in prayer at 9:36 am.
Submitted: Rosann (Rosie Toes) Miloscia
_______________________________________________________________________
Membership Committee Chairperson Richard Thornhill
Richard Thornhill opened meeting with introductions.
Secretariat Members:
Tom Morrison, Charles Ligon, Carolyn Davis, Jane Henderson, Steve Ferrell, Harold Thurman
Not present: Harold Thurman, Steve Ferrell
Members Requesting to become voting members:
Judy Ligon, Paul Markowitz, Haeng-Bon Park, Chuck Allen , Sheryl Allen, Joan Green, Mike Holmes
Observers Present
Ray Erickson, Dawn Fossee
Opening Prayer by Ray Erickson
Richard Thornhill gave a report of the re-chartering of all communities. Uncertified as yet are:
Tampa Bay TD, Thanksgiving TD in Buena Park, CA, Jesus TD of Seoul, and Chicago TD.
Richard has made several attempts to contact California with no success by phone, email and letters.
He will continue to try and contact the Korean members through TDKR.
Richard would like to encourage as much involvement as possible by any Committee member in the
various responsibilities of the Membership Committee for the purpose of continuity. The VP Membership
only serves as VP for two years and the Committee member’s involvement are needed for transition between VP’s.
Minnesota TD has applied for chartering after completing 6 sets of weekends.
Their letter of request, their Secretariat Board members, and their By-Laws were presented to the Committee.
Question was asked to Ray Erickson who had served as a Spiritual Director on a TVTD weekend.
He explained he had been asked to serve as a substitute Spiritual Director but that he did not give a rollo or
do any counseling. He is not ordained and has not had seminary training. He has been involved as a lay
minister in prison ministry for 30 years. He is now President of Minnesota TD and served as Rector on MTD #5.
Mike Holmes made motion to Charter Minnesota TD. Seconded by Paul Markowitz. After much discussion for
clarification, the Committee voted unanimously to Charter Minnesota TD. Mike Holmes will conduct an Essentials
Workshop for the MTD Community this year.
Richard Thornhill would like the Membership Committee to review the Emerging Community Agreement from
TD International and the Sponsor of a New Community. The Agreement to Sponsor needs clarity of the commitment
of all involved. The Agreement will be emailed to all Committee members for reviews and discussion at the next
Secretariat meeting in NH.
Continual contact needs to be made with various TD Communities between now and October
for relationship and support.
Time limitations required adjournment for reassembling of the Secretariat, committee reports, and adjournment.
Submitted by: Richard Thornhill
______________________________________________________________________________
Policy Committee Chairperson Dave Routzon
The Policy Committee of Tres Dias International was called to order by Chairman Dave Routzon
at 9:10 am, starting with prayer.
PRESENT: Wilson Burton, Barbie Langdon, A. Charles Allen, John Green, Robert Myers, Bill Boyd,
Denver Henderson, Mike Bible, Harry Davis, Bob Decker, Jeff Mehl, Dave Routzon, Bill Boyd
VOTING MEMBERS: The following attendees requested voting status and were approved for presentation
to Secretariat: Barbie Langdon, Jeff Mehl, Wilson Burton, and Bill Boyd. All other attendees were previously
approved members of Policy and chose to continue.
STATUS OF WRITTEN DOCUMENTS:
· PILGRIM’S GUIDE: This document has been completed and published. It was suggested that
the Secretariat send one free copy to each community for the purpose of encouraging communities
to use the new version. This would be handled by Services. Policy has closed this project.
· LIVING THE FOURTH DAY: The document has been approved by Secretariat.
Bill Boyd advised that Rosie Miloscia will be completing final editing in the next month or so.
Policy has closed this project.
· RECTORS GUIDE AND CHIEF AUX GUIDE: There was discussion about the need to update
these documents; questioning if they are even needed since most communities create their own documents
to match their specific facilities. There is a need, however, for new communities to have the necessary guidelines.
o John Green will review the Chief Aux Guide and report back to the committee in October.
o Bob Decker will review the Rector Guide and report back to the committee in October.
· TEAM GUIDE: Bill Boyd several errors were noted that the Team Guide. They have been corrected
on the disk version and will be corrected in the next printing. Policy has closed this project.
STATUS OF POLICY MANUAL: Robert Myers noted that he has still not received input from
most committee chairs, but will continue trying to make contact with them.
CLERGY IN LEADERSHIP (TDI-001): There was discussion about the need to create an addendum to include
clergy “licensing” in addition to “ordination.” The definition of ordination was reviewed in the Tres Dias Glossary
and it was noted that the term “licensing” is included in that definition.
· Assuming that the Glossary was formally approved by Secretariat as a Tres Dias Document, no revision
or addendum will be needed.
· Robert Myers will review the prior minutes to confirm the Glossary was formally adopted by Secretariat.
· Both TDI-001 and the Glossary are available on the Tres Dias web site.
SPONSORSHIP: There was discussion concerning the importance of sponsorship; noting that proper
sponsorship is critical to the success of the Tres Dias Method. It was also noted that sponsorship issues
are often at the base of many problems reported by many communities. Although it was agreed that TDI
has an obligation to provide support and guidance concerning this issue, the role of Policy Committee in
taking the lead in this issue was questioned. On the one hand, Policy is responsible for all aspects of the
Tres Dias Method (Pre-, weekend and post-weekend). On the other hand, other committees, such as
Membership, may be better suited to address this issue.
· The Committee members agreed to pray about this issue and will revisit it at the October meeting.
· Should Policy adopt this project, it will be a long-term and on-going subject.
SACRAMENTS OTHER THAN COMMUNION ON THE WEEKEND: It was noted that the completed
document (TDI-002) was tabled by Secretariat at the March meeting with the request for clarification by
Policy Committee.
· There was considerable discussion as to the stance Policy should take on this issue. Some recommended
a “soft” approach, essentially offering a strongly worded guideline recommending against baptism,
but leaving the ultimate decision with the local communities. Others recommended a strong stance;
advocating that no sacrament other than communion will be performed on a weekend.
· Those recommending a soft approach felt that certain denominations would be offended.
Those recommending a strong approach noted that we need to eliminate such loopholes or other
denominations would be equally offended. It was noted that any policy statement that is issued,
regardless of stance, will offend some group. The current document addresses issues other than
baptism (i.e.: foot washing, etc).
· Dave will re-send copies of the document and relevant excerpts from the March minutes to all committee
members for clarification and asked that we pray about this issue.
· Emails will be on-going on this subject, so that the committee can have a final recommendation for the
Secretariat in October.
The meeting was closed with prayer at 9:45 am.
Submitted by: Jeff Mehl
______________________________________________________________________________
Executive Committee Chairperson Julie Bohl
Jeff Mentz (m)
Paul Weis (m)
Marcy Myers (m)
Julie Bohl (m)
Sue Loveland (m)
Beau Bruce (m)
Doug Aldridge (asked for voting)
Merv Lamesiur was absent
Meeting called to order.
Opened in prayer.
Made introductions of new members/observers
Continuity Book was reviewed what needs to be done.
Will be doing electronic filing instead paperwork.
MOTION to be Presented:
The Executive moves that the Secretariat approve th following officers be given authority to
conduct business on behalf of the Secretariat of Tres Dias, Inc. Their names shall be the
signatures on savings and checking accounts. Obsolete names shall be removed from the
signature cards.
Treasurer-Jeffrey Mentz
Financial Secretary-Susan Loveland
Executive VP-Julie Bohl
President-Paul Weis
The financial Secretary needs to get the assessment information.
Communication needs to be sent to the communities to explain the new requirements and the changes
to the assessment procedures. By October 10th to send information for the calendar year of 2008 for
assessment Calculation Request.
New By-Laws need to be edited on Website-Paul will handle
Copy of minutes will need to go to Sue Loveland.
Sue and Jeff will change spreadsheet to reflect the new assessments.
August 15th Sue will send out a request for assessment numbers.
The 2010 assessment information will need to be in by February 15th for 2009 year.
Old Business
Discussion of officers terms take the pros and cons for the term being changed.
Think about the staggering of officers or specific officers being 2 some 3.
Job Description Jeff will send to the committee members. Each write the description in the book.
Long Term businesses:
Fundraising, Disbursements will need to put accountability and disperse money legally.
Discussion of possibilities of the fund committee and who is on it. The fund committee should
just be the disbursement and a separate committee to do fundraising. Would like to work on this in October.
Tres Dias Fund
Designated Funds
General Fund
Submitted By: Marcy Myers
_________________________________________________________________________
Reconvened 9:45 am
Paul Weis calls the Secretariat meeting back to order.
Executive Committee-Julie Bohl
The Executive Committee moves that the Secretariat approve the following officers be given authority
to conduct business on behalf of the Secretariat of Tres Dias, Inc. Their names shall be the signatures
on savings and checking accounts. Obsolete names shall be removed from the signature cards.
Treasurer- Jeffrey Mentz
Financial Secretary-Susan Loveland
Executive VP-Julie Bohl
President-Paul Weis
Motion passed unanimously.
Recommend: Doug Aldridge as voting member of committee. Vote-approved.
Administration Committee-Pam Belknap (given by Jill Routzon)
Recommend: Kathy Allen, Paula Boyd, Jill Routzon, Valerie Mehl and Cindy Mentz
as voting members of committee. Vote-approved.
The committee made a motion for the approval of a $500 advance to Jeanne Norwood for expenses for
the fall meeting in Portsmouth, NH. Vote-approved.
Policy Committee-Dave Routzon
Recommend: Barbie Langdon, Jeff Mehl, Wilson Burton, and Bill Boyd as voting members of committee.
Vote-approved.
Policy committee recommends sending a copy of new pilgrims guide will talk to services
Document-001 will need a change to the glossary and will possibly need to reissue document.
The committee reported they are working on sponsorship and will get back to the secretariat on progress.
The committee reported they are working on a document in regards to denominational activities
on the weekend.
Membership Committee-Richard Thornhill
Recommend: Judy Ligon, Paul Markowitz, Haeng-Bon Park, and Chuck Allen as voting members of committee.
Vote-approved.
Minnesota asked for rechartering. Motion was approved within committee.
Services Committee-Ned Heffington
Recommend: Judith Borman and Don Bohl as voting members of committee. Vote-approved.
A call was made for a motion to adjourn. Rosie Miloscia made a motion to adjourn. Dave Routzon seconded it.
Vote – passed
The meeting was adjourned at 10:04 am 07/12/2009.
Pam closed in prayer.
Respectfully submitted,
Marcy Myers
TD Secretary