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Minutes of
25th ANNUAL ASSEMBLY OF SECTRETARIATS
OF TRES DIAS INTERNATIONAL
Saturday, July 10, 2004
Welcome
H. Bowden Moore (president of Mid Carolinas Tres Dias), welcomed Tres Dias International to Concord, North Carolina. He also gave the history of Mid Carolinas Tres Dias and acknowledged those individuals and communities who were instrumental in forming the community.
Invocation
Steve Boyd of Mid Carolinas Tres Dias introduced Rev. Rollo Leimer, who gave a prayer of invocation prior to the commencement of the meeting.
Keynote Address – “Make Us One”
Rev. Rollo Leimer (Mid Carolinas) provided the keynote address (“Make Us One”).
1st Business Session of
the 25th ANNUAL ASSEMBLY OF SECRETARIATS OF TRES DIAS
Call to Order
The first business session of the 25th Annual Assembly of Secretariats of Tres Dias International was called to order at 10:08 a.m. on Saturday, July 10, 2004. The meeting was held in Concord, North Carolina. The Chairman, Nancy Ossewaarde, presided.
Nancy Ossewaarde acknowledged the host community, Mid Carolinas Tres Dias, and asked all members of MCTD to stand and be recognized.
Nancy Ossewaarde introduced the recording secretary, Michelle Ballantyne.
Standing Rules of the Assembly
Nancy Ossewaarde read the Standing Rules of the Assembly, a copy of which was included in the meeting folders. A. Ben Seal (Altoona-Johnstown) moved to approve “The Standing Rules of the Assembly.” The motion was seconded by Eric Borman (RIMA).
Janice Ross (North Florida) made a motion to amend #4 of The Standing Rules of the Assembly to eliminate the designated seating area for delegates so that she could communicate with others in her community. Barbara Chambers (Central Georgia) seconded the motion. A discussion was held regarding this motion. A vote was taken and the motion failed.
The original motion to approve “The Standing Rules of the Assembly” was approved unanimously.
Appointment of Parliamentarian
Bruce Cato (North Georgia) was appointed as the Parliamentarian.
Presentation and Approval of Agenda
The agenda was presented. Merv LeMasurier (Central Connecticut) made a motion to approve the agenda. Eric Borman (RIMA) seconded the motion.
Rene Stephenson (East Texas) amended the motion that the time be adjusted based upon the late start of the meeting. The amendment to the motion was seconded by A. Ben Seal (Altoona-Johnstown). The amendment to the motion was unanimously approved.
The motion to approve the agenda, as amended, was approved unanimously.
Last Call for Proxy Ballots (Elections, Budget and Assessment)
The Chairman, Nancy Ossewaarde, made a last call for Proxy Ballots (Elections, Budget & Assessment). There was discussion about which communities Wilson Burton (Music City) was a delegate for. Pat Kessler confirmed he was authorized as a delegate for three communities: Moscow, Kiev and Music City. There were no other votes or discussions from the floor, so the balloting was declared closed. The Elections Sub-committee (Pat Kessler, Paula Boyd and Harriet Holmes) was instructed to tally the votes.
Attendance Report
The Registrar, Dr. Kenneth Carter, presented the initial attendance report and verified a quorum. There were 117 total attendees, consisting of 39 delegates and 78 observers, with 199 total delegate votes represented.
Bob Ross (North Florida) raised the question regarding whether delegates are aware of the amount of votes they represent. Pat Kessler stated that a paper vote would be done if there is a floor vote, so that any votes can be accurately counted.
Annual Report of the President
The President, Bill Boyd, presented the Annual Report.
Presentation of Secretariat Officers and Committee Chairs
There was a call to present the Secretariat Officers and Committee Chairs. The Committees are as follows:
Executive Committee - Pamela Belknap (2004), Executive Vice President, Chairman
Eric Borman 2004 Merv LeMasurier 2005
Rene Stephenson 2004 Jan Sheble Waggoner 2005
Paul Weis Voting Ken Kessler Observer
Membership Committee - Mike Holmes (2004), Chairman
Julie Bohl 2005 Candy Dale 2005
Adele Smith 2004 Barbara Chambers Voting
Ray Crannell Voting Faye Gilbreath Voting
Valerie Mehl Voting Don Bohl Observer
Policy Committee - Bob Decker (2004), Chairman
Tommy McKnight 2004 Tim Real 2004
Mike Vigil 2005 Terry Gilbreath 2005
A. Charles Allen Voting Jeff Mehl Voting
Bill Ryan Voting
Administration Committee - Vice President, Nancy Ossewaarde (2005), Chairman
Paula Boyd 2004 Pat Fullerton 2005
Danette Lavish 2005 Judi LeMasurier 2005
Pat Kessler 2005 Harriet Holmes Voting
Services Committee – Paul Markowitz (2005), Chairman
Barry Eaton 2004 Doug Leber 2004
Jeanne Norwood 2004 Bob Ross 2004
A. Ben Seal 2005 Diane Leber Voting
Peter Scharfenberg Voting Mike Acevedo Observer
Bill Boyd, President
Dr. Jan Sheble Waggoner, Recording Secretary
Eric Borman, Financial Secretary
Merv LeMasurier, Treasurer
John McKinney, Secretariat Executive
Acknowledgement of Current and Past Presidents
The Chairman, Nancy Ossewaarde, acknowledged the current and past presidents of Tres Dias International and announced them by name, community and number of terms served. Past presidents in attendance were John McKinney, Ken Kessler and Bill Boyd.
Recognition of Communities in Attendance
The Recording Secretary, Michelle Ballantyne, read the list of communities and recognized those in attendance. Two emerging communities were also recognized: Central Savannah River Area and Chattahoochee Valley.
Voting Results
Pat Kessler, Paula Boyd and Harriet Holmes presented the Voting Results. There were 273 proxy votes received.
Items approved:
Officers Elected:
President - Terry Gilbreath (North Georgia)
Executive Vice President - Bill Boyd (Mid Carolinas)
Membership Vice President - Judi LeMasurier (Central Connecticut)
Financial Secretary - Rene Stephenson (East Texas)
Members Elected (13):
Cathy Allen, East Texas
Jean Bowles, Middle Tennessee
Paula Boyd, Mid Carolinas
Wilson Burton, Music City
Tonya Busic, Cleveland
Barbara Chambers, Central Georgia
Bob Decker, Mid-Hudson
Barry Eaton, Southeast Tennessee
John Green, Germany
Valerie Mehl, Mid-Hudson
Jeanne Norwood, New Hampshire
Timothy Real, Birmingham
Adele Smith, Middle Tennessee
Alternate members in order of votes are: Michael Holmes (North Georgia), Bruce Cato (North Georgia), and Edward Bowles (Middle Tennessee).
Break/Workshops/Lunch
At 11:30 a.m., the Chairman, Nancy Ossewaarde, announced a recess for a short break, first workshop sessions, lunch, and the second session of workshops.
2ND Business Session of
the 25th ANNUAL ASSEMBLY OF SECRETARIATS OF TRES DIAS
Meeting Reconvenes
At 2:16 p.m., the Chairman, Nancy Ossewaarde, called to order the second business session of the 25th Annual Assembly of Secretariats of Tres Dias International.
Final Business
A listing of local Secretariats’ contact information was passed out. Members were asked to check their community information and update it, if necessary.
Bruce Cato, Parliamentarian, clarified the way that each local community can handle delegating their votes. For example, if the community has 10 votes, they could send 10 delegates, each with one vote, or one delegate with ten votes or any other combination (that adds up to ten). However, no community can have more delegates than they have votes.
Update on Attendance Report
The Registrar, Dr. Kenneth Carter, gave an update to the attendance report. There were 119 total attendees, consisting of 39 delegates and 80 observers, with 226 total delegate votes represented.
Rene Stephenson (East Texas) moved that the Administration Committee keep voting ballots confidential and that the number of votes be given out only, excluding the names of the communities casting said votes. Lynda Dean (No. Texas) seconded the motion.
Bill Boyd (Mid Carolinas) moved to refer the issue to the Secretariat for study and, if appropriate, implementation. Rene Stephenson (East Texas) seconded the motion. A. Ben Seal (Altoona-Johnstown) called for a vote on the referral.
Motion to refer carried.
Ken Kessler (Northern Virginia) asked the question: Does the Assembly (when a quorum is present) have the authority, by a majority vote, to dictate policy to the Secretariat? Rene Stephenson (East Texas) read from the Bylaws in Section 4.1 that “The constitution shall only be changed or amended upon a two-thirds majority of the authorized votes of the Assembly; this must be a proxy vote and may not be a floor vote.”
Recognition of Planning Committee
Nancy Ossewaarde thanked Steve Boyd and the Mid Carolinas community for hosting the Assembly. The planning committee members were recognized.
Announcement of Upcoming Secretariat and Assembly Locations
1. The 87th Secretariat meeting is scheduled for October 30-31, 2004 in East Texas.
2. The 88th Secretariat location is currently open. The date is March 5-6, 2005.
3. The 26th Annual Assembly of Secretariats of Tres Dias International and the 89th Secretariat meeting will be held July 8-10, 2005 in Altoona-Johnstown, Pennsylvania.
4. The 90th Secretariat meeting is scheduled for October 29-30, 2005 in Northern Virginia.
Reading and Approval of International Assembly Minutes – Michelle Ballantyne
The Recording Secretary, Michelle Ballantyne, read the minutes. Two name corrections were made. Rene Stephenson (East Texas) made a motion to approve the minutes as corrected. A. Ben Seal (Altoona-Johnstown) seconded the motion. Motion unanimously carried.
Passing of Banners
H. Bowden Moore of Mid Carolinas passed the banner of Tres Dias International to A. Ben Seal of Altoona-Johnstown, PA, which community is hosting the 26th Annual Assembly of Secretariats of Tres Dias International, scheduled for July 8-10, 2005.
Installation of New International Tres Dias Secretariat Officers and Members
Rev. Rollo Leimer officiated at the installation of the new officers and members of Tres Dias International Secretariat. A short worship service followed.
Adjournment of 25th Annual Assembly of Secretariats of Tres Dias International
The Chairman, Nancy Ossewaarde, declared the meeting of the 25th Annual Assembly of Secretariats of Tres Dias International closed. Judi LeMasurier (Central Connecticut) made a motion to adjourn the Assembly. Mary Irwin (Trinity Valley, Texas) seconded the motion. The 25th Annual Assembly of Secretariats of Tres Dias International adjourned at 3:31 p.m.
Respectfully submitted,
Michelle Ballantyne
Michelle Ballantyne
Recording Secretary
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