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Tres Dias International Secretariat Meeting
March 6-7, 2004
Bradenton, FL
March 6, 2004
The 84th meeting of the Tres Dias International Secretariat was called to order at 9:10 A.M. on March 6, 2003, by Bill Boyd in the Name of the Father, Son, and Holy Spirit.
In attendance were: Bill Boyd, Pam Belknap, Nancy Ossewaarde, Mike Holmes, Jan Sheble Waggoner, Merv LeMasurier, Eric Borman, Bob Decker, Paul Markowitz, Julie Bohl, Paula Boyd, Candy Dale, Barry Eaton, Pat Kessler, Danette Lavish. Judi LeMasurier, Jeanne Norwood, Tim Real, Bob Ross, A. Ben Seal, Adele Smith, and Rene Stephenson.
Absent were: Bruce Cato, Pat Fullerton, Doug Leber, Tommy McKnight, and Mike Vigil.
A time of worship included music led by Eric Jacqua. Roy Hooker, chairman of Tampa Bay Tres Dias, extended greetings from his community.
The Rev. Dr. Charles Allen led the group in a devotion and morning prayer.
Minutes of October meeting were distributed to Secretariat members present. These Minutes will be amended and/or corrected and approved later.
Dr. Charles Allen was appointed by Bill Boyd to act as Parliamentarian.
Copies of the Meeting Agenda were distributed to Secretariat Members present.
Eric Borman made a motion, seconded by Bob Decker, to approve the Agenda. The motion passed unanimously.
Merv LeMasurier presented the Treasurer’s Report. Eric Borman, Financial Secretary, presented his Report. Bob Ross made a motion, seconded by Mike Holmes, to approve the Treasurer’s and Financial Secretary’s Reports. Following discussion, the motion was unanimously passed.
A Roll Call by Jan Sheble Waggoner, Secretary, indicated 25 communities were represented at the meeting.
A motion was made by Judi LeMasurier, seconded by Eric Borman, to approve the October 2003, Minutes, as corrected. Following discussion, a motion was made by Bob Ross, seconded by Nancy Ossewaarde, to amend the motion to state that the report from the Administration Committee should be included with the rest of the committee reports; that amendment passed unanimously. The main motion, as amended passed unanimously.
Nancy Ossewaarde reported that the president of her community received a telephone call soliciting funds for a Tres Dias community in need (not the same community from which the person called). Nancy indicated her president felt this solicitation was inappropriate. The President referred this matter to the Executive Committee.
Terry Gilbreath indicated there was a need for a clear definition of who is clergy and who is a layperson - - with respect to the role in which a team member can serve. The President referred this matter to the Policy Committee.
The meeting recessed for a break at 10:30 A.M.; the meeting re-convened at 10:40 A.M.
Copies of the following pertinent items were distributed to Secretariat Members present: “Tres Dias Committee Work”….”Concise Parliamentary Procedure Brochures”… “Upcoming Secretariat and Assembly Meeting Dates” …”Tres Dias Statement of Belief”…”Goals and Mission for Tres Dias”…”Tres Dias Vision” and “Tres Dias Purpose”…”Tres Dias Objectives” ….”Tres Dias Key Schedule Dates” . . . “Tres Dias Committees 2003-2004”.
Bill Boyd (and the members in attendance from the Blue Ribbon Committee) gave a presentation on the progress of the Blue Ribbon committee. The Committee has now re-written the three parts (Purpose and Situation, Outline and Commentary on the Outline” for nine rollos. The Committee stressed that during critiques of Rollos (by a community - - - in preparation for a Weekend), only the Rollo Outlines should be used for critiquing the Rollo content. Commentaries on each Rollo are only to be used for the edification of the Rollista and as background information. Bill emphasized that this needs to be communicated to the communities. Copies of eight rollos (three parts) were distributed to Secretariat members who were present; one Rollo was previously distributed.
With the approval of the Secretariat, the eight Rollos (three parts) will be sent to all communities for their critique. Only critiques from communities, not from individuals, will be considered. Reports of several Rollos were projected and read aloud.
The meeting recessed for lunch at 12:15 P.M.; the meeting reconvened at 12:50 P.M.
Mike Holmes made a motion, seconded by Rene Stephenson, to terminate the reading of the Rollos; this was amended to state that Secretariat members will read the complete report this evening and be prepared to vote on Sunday morning regarding whether to distribute the eight Rollos to communities for their critique.
The amendment passed unanimously. The entire motion, as amended, passed unanimously. The meeting recessed for Committee Meetings at 1:02 P.M. The general meeting reconvened at 4:36 P.M.
For general information, Rollo Outlines, as revised by the Blue Ribbon Committee for the last six talks, were projected. A short discussion followed.
The meeting recessed for dinner at 5:28 P.M. Dinner was followed by a “Dessert” Secuela”, hosted by the Tampa Bay Tres Dias community.
The meeting re-convened at 8:53 A.M. The Rev. Dr. Charles Allen led the group in a devotion and morning prayer.
Bill Boyd opened the meeting in the Name of the Father, Son, and Holy Spirit.
The first order of business centered on the report of the Blue Ribbon Committee.
Concerning the Study Rollo, under Section II. D, it should read: “To know God’s purpose for our lives”. Also, there should be an indication of which version of the Bible was used for any Bible references cited in the Rollo Outlines, Purpose and Situation, and Commentary. The Blue Ribbon Committee will take these matters under advisement.
Nancy Ossewaarde made a motion, seconded by Mike Holmes, that the Blue Ribbon Committee be authorized to distribute to the local communities for critique, the three parts of the eight rollos as follows: Ideals….Grace…The Church…Holy Spirit… Piety… Study…Obstacles to Grace…and Life in Grace. The motion passed unanimously
Executive Committee: Jan Sheble Waggoner reporting
A discussion was held concerning auditing the books at the Annual Assembly. Pam Belknap suggested that whenever there is a change in chairperson, the community contact or other community-related information, the community is responsible for notifying John McKinney at www.tresdias.org.
The Key Schedule Dates were addressed and affirmed. An amount of $250 was budgeted for auditing the books. Eric Borman is to contact Danette Lavish, former Vice President of Administration, to inquire about the last records for the audit of the Tres Dias books.
The Executive Committee made the following statement and then a motion:
Statement: “The Executive Committee recognizes that some Tres Dias communities are in need of support. Toward that end, the committee makes the following motion to address these needs.”:
The Executive Committee moves that an informational letter concerning Tres Dias communities in need be sent to all Tres Dias communities from the Membership Committee and also be posted on the Tres Dias web site. The letter should state:
“Any community or Pescadore wishing to assist other communities in need should be in contact with the Chairman of the Membership Committee. There shall be no direct solicitation by individuals or Tres Dias communities for financial support of other Tres Dias communities. The Tres Dias database and/or directory are for International Tres Dias purposes only. Requests for support should be sent to the Membership Committee and will be addressed through the Membership Committee. Funds may be sent to the International Tres Dias Financial Secretary to either the Tres Dias Fund, for use by any community or the Dedicated Tres Dias Fund for use by a particular community.”
Following discussion, the motion passed with a vote of 14 for and 5 against.
The next motion stated: “The Executive Committee moves that the Tres Dias materials, including the ‘Tres Dias Workshop Manual’, be changed from any references referring to denominations… to the Christian Church in agreement with the “Tres Dias Statement of Belief.” Bob Ross moved to amend the Motion by referring this matter to the Policy Committee. The motion to refer passed with a vote of 9 for and 7 against.
The next motion stated: “The Executive Committee moves that the Annual Assessment be set at $54 per unit for the next fiscal year, and that this be submitted to the communities for a proxy ballot, the results of which will be announced at the 2004, Annual Assembly. The motion passed with a vote of 15 for and 3 against.
The next motion stated: “The Executive Committee moves that a budget of $16,000 be approved, excluding the Blue Ribbon Committee appropriation - - which has already been approved, and that this matter be submitted to the communities for a proxy ballot, the results of which will be announced at the 2004, Annual Assembly.” The motion passed unanimously.
Administration Committee: Nancy Ossewaarde reporting
More nominations are needed for Secretariat officers and Member (Board) positions. There needs to be at least two candidates for each officer position and one and a half candidates times the number of Secretariat Member positions to be elected. Nominations will be kept open until April 15, to allow time for communities to submit further nominations for officer and Secretariat Member positions.
Pat Kessler presented the current slate of nominations for Officers and Members of International Secretariat. Pat also presented a motion that the Elections sub-committee be authorized to hold the nominations open to April 15. The motion passed unanimously.
There is a date change for the International Secretariat meeting in East Texas. The new dates are Oct. 30-31, with a Tres Dias Workshop on Oct. 29.
Bob Ross made a motion to put dates of International meetings in “concrete” with no changes. There was no second. The motion died for lack of a second.
Secretariat members having unexcused absences at two consecutive Secretariat meetings were announced. Bruce Cato has, according to By-law 6.4.10, automatically excluded himself as a Secretariat Member and was removed from his position. Terry Gilbreath, by operation of By-law 6.3.2, became a Member of the International Secretariat.
Membership Committee: Mike Holmes reporting
The Membership Committee presented the following motion:
The VP of Membership shall be charged to send a certified letter (using the best available addresses) to all the communities who have not re-chartered, stating that their charter has been revoked, and stating the reason(s) why. The letter would also include information on the requirements to re-charter:
1) Agree to follow the “Essentials of Tres Dias”,
2) Have a Constitution and Bylaws in place,
3) Have an elected Secretariat of Laypersons,
4) Have a plan for rotating or revolving officers off of the Secretariat within 2-4 yrs,
5) Hold separate women’s/men’s weekends,
6) Have an Official training course from Tres Dias International and subsequently, every two years by a trainer certified by Tres Dias Membership Committee.
Also included in the letter would be a request to cease using the name Tres Dias, the Tres Dias logo, and all other Tres Dias materials.”
The following communities are no longer chartered with Tres Dias International:
Brazil (Korean), Canada (Korean), New Life (Korean), Okinawa, Seoul Korea, Tae Kyong (Korean), Jesus (Korean, Taiwan (English), Japan (English), Land of the Morning Calm (Korean), Pusan (Korean), Taegu (Korean), and Delaware Valley Tres Dias.
The vote to remove communities as listed was 13 for and 2 against. The motion passed.
The following communities are newly chartered: Trinity Valley Tres Dias in Mabank, Texas and Music City Tres Dias in Nashville, Tennessee.
Services Committee: Paul Markowitz reporting
The Committee is in the process of getting credit card usage for the purpose of expediting the ordering of materials.
There is a request to make all checks payable to Tres Dias Inc.
The Tres Dias CD and video are in the process of being reproduced.
Policy Committee: Bob Decker reporting
Major points for the Policy Committee to work on:
The Policy Committee clarifies (regarding item 2), above: Once someone has served as a Spiritual Director, he/she may not serve as a lay Rollista nor as a Rector. Other matters regarding Spiritual Directors are considered local issues.
Some suggested changes in the Essentials for the future:
Bill Boyd requests all committee chairs to get their Annual Reports to him by May 15.
Mike Holmes commended Bill Boyd for his leadership the past two years. There was a standing ovation to affirm this.
John McKinney expressed his thanks to those who are leaving the Secretariat.
Bill Boyd expressed thanks from Tres Dias International to Micki Ryan from Tampa Bay community for her tireless and enthusiastic work in making this meeting possible.
Mike Holmes made a motion, which was seconded by Merv LeMasurier, to adjourn the meeting. The meeting was adjourned at 10:30 A.M.
Respectfully Submitted,
Jan Sheble Waggoner, Secretary
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